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Important Tips To Improve Technical Writing Skills [2023]

In This Post, We are to Discuss In details the Important tips to improve technical writing Skills in 2023. Also, we are going to see the different types of technical reports and how to write them technically.

Structure Of A Technical Report

Let’s Quickly See what is a Report;

what is a report?

  • A report addresses a particular subject or issue. It uses information and/or data that may be historic or current or a mixture of both. Within a report there will be description; analysis; and critical evaluation leading to informed conclusions supported by evidence.
  • A report is a statement of an investigation or of any matter on which definitive information is required.” (Oxford English Dictionary, 2008)
  • “Essays are an intellectual exploration of a topic involving looking at different arguments and evidence and developing the writer’s perspective.”
Improve Technical Writing Skills 2023
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Layout Of A Technical Report

In brief, Let’s See the layouts of a technical report

Title page: Title of report, student Name and Reg.,  date,

Table of Contents page: List of chapters/section headings with corresponding page numbers; list of illustrations (tables and figures); list of Appendices

Abstract: An overview, stand-alone  Not numbered a numbered section

Chapter 1 – Introduction: What the report will be about.

Chapter 2 – Literature Review: Includes as appropriate all relevant literature that will aid understanding of the project  (Include subsections e.g. 2.1, 2.1.1 etc.)

Chapter 3 – Methodology: Include the description of all the methods used in the project (Include subsections e.g. 3.1, 3.1.1 etc.)

Chapter 4 – Results and Discussion: analyze the results obtained and discuss it in the context of the research question)

Chapter 5 – Conclusion:  what are take home messages from the findings, normally inline with the objectives of the project

References: Precise details of the work of others 

Appendices: Lengthy and detailed material that informed the report but does not necessarily need to be read. Can be used to check for accuracy. Includes statistics, questionnaires, interviews, etc. Each appendix is numbered but the section itself is not.


In Short, Abstract Brings together all the essential elements of the report.

  • Provides a concise overview of the main themes.
  • Should be able to be read as a stand-alone section (for someone who doesn’t have time to read the whole document )
  • Should reflect the topic or question, the methodology, key findings and conclusions
  • Is not a detailed discussion
  • Citations/references should NOT be included.
  • Is written in the past tense (e.g. data showed, research found etc.)
  • Goes at the start of the report but is written after the report has been finished
  • Is usually no more than 10% of the word count of the assignment (e.g. a 2000 word report has a summary of about 200 words)
  • Is NOT a numbered section


Moreover, A good introduction should grab the reader’s interest!

  • It should explain what the report is about
  • It should explain why the report is being written
  • What is the background, history and current state of events?
  • In addition,is known already in the subject matter?
  • What is the context/background against which the current report is set?
  • It can include examples and interesting details.
  • It should clearly articulate the scope of the report – what it will cover and importantly, if relevant, what will not be included. This is sometimes known as the ‘terms of reference’.

Finally, with all the above basic Important Tips To Improve Technical Writing Skills [2023]. We can conclude that the introduction to technical writing skills is archived.

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